COPWRA Board Meeting Minutes Friday, Juy 28 2023

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COPWRA  Board Meeting Minutes Friday, July 28 2023.

Meeting called to order at 7:02 pm

Present: Ryan Kimball, Trevor McCoin, Jody Holmes, Katy Kimball, Casey Romine, Kasey Every, Craig Neher, Tygh O’Malley, Jill Jennings, Tony Green, Sammee Green, Ryan Gallagher. Phone: Ryan Gallagher and Sam Gallagher. Brian Barker was present for a few minutes, then excused himself.

2024 dates were the purpose of this board meeting. To have dates set earlier in the year to allow families to plan and get our dates on the schedule earlier than we have in past years.

There was discussion of starting rodeo season in March, to avoid date conflicts in July. The April, May, June weeks are booked solid with JRHigh and HS rodeo. Work to avoid Central Oregon fair dates, since we are a Central Oregon Rodeo Association.

Stock contractor is not willing to take stock to Burns, if rodeos go back to Burns COPWRA would be responsible for finding a different contractor for that rodeo.

Discussions if we wanted to allow make ups for these kids if date couldn’t be workable. General consensus was to keep rule in place for no makeups.

Comment was made about delegating out rodeos to different locations who have committees that put on the rodeos. Comment was said that it’s working and working well that we don’t need to reinvent the wheel.

General consensus was to keep rodeos in Prineville. Discussed other locations such as Redmond, Sisters, Madras, La Pine. Prineville has everything we need, is big enough and accommodates pee wee rodeo very well. Tractors, groomers, PA systems, stalls, parking, etc.

June 1- 2 is the High Desert Barrel Club finals booked in Prineville, Liz contact them about they use indoor, we use outdoor or they host a race Fri and Sat night pee wee could help them with their ground.

April 27 & 28 in Prineville; Ryan Kimball called for vote, approved.

May 11 & 12 in Prineville; Ryan Kimball called for vote, approved

June 1 & 2 in Prineville; Ryan Kimball called for vote *if HDBC will work with us on dates/facility to have our rodeo this weekend we will in Prineville, approved. Liz Russell will keep in touch with producers and let the board know decisions in the coming weeks. Upon answers the board will make their next plans.

July 20 & 21st in Prineville; Ryan called for vote, approved. This date can be changed to July 27 & 28 if the Oregon Race Commission doesn’t give the CRR horse races their usual second weekend in July dates.

 

Jill Jennings, Queen Coordinator, asked the board for their vote to allow 1 queen and up to 2 princesses, Craig made the motion, Jody second it, board voted in favor.

 

Meeting adjourned at 8:32pm

General Membership July Minutes 29, 2023

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COPWRA 2023 General Membership Meeting Minutes

Called to order on July 29, 2023 at 6:35pm

Grandstands at Crook County Fairgrounds Outdoor Arena

2024 Dates-

April 27 & 28- Prineville

May 11 & 12- Prineville

June 1 & 2- tentative Prineville*pending barrel club works with us on facility and dates.

July 20 & 21st – Prineville *pending race commission approval of CRR horse races. If dates  to be moved it will be July 27 & 28.

 Memberships will be online with a per kid rate, determined at October board meeting.

Suggested to have a board production meeting with the judges each morning before the rodeo starts include all directors and judges; discuss the ground, rakes.

There will be 1 queen and up to 2 lil miss COPWRA 2024; Ruby Hopper, Della Porterfield, and Mirah Quintero.

Proposed Rule Changes for 2024

  1. Eliminate judges.
    1. Asked the directors to discuss the pros and cons
    2. They don’t make the executive decision; they ask a directors and boards. Why do we need to pay them to be for best interest for our kids. There hasn’t been any benefit in the rough stock. We had two judges; they became unavailable day of. Hard to find the quality of the judges.
    3. They judges have pulled a lot of pressure of the board.
    4. Educate the judges, they need to be trained.
    5. The board hires them then we must support the flaggers call.
    6. The judge for goats is very valuable.
    7. As directors make sure they know the rules, safety deal directors call.
    8. One judge all roping, then that judge comes and does goats.
    9. Is there a standard for knowing what events need a judge and what ones don’t.
    10. Does need to be the poles for assists and a lot of issues.
    11. Figure out a way to keep them educated and use them.
    12. Educated them at a production meeting.
    13. There must have respect for if there is a bad judges call.
    14. Discuss at your meeting, if there is a director that is not confident, then we have judges for it. If board wants a judge then discuss and support it.
    15. Idea if there could be student delicates like JHSR and HSR, no kids are in too many events and they are too young for this responsibility.
  2. Intermediate Double Mugging rules follow Sr. Boy Tie Down Roping Rules
  3. Intermediate Double Mugging rules, more clarification and clarify on how long calf to stay tied
    1. Specify a time until all human touch is gone and then 6 sec start and calf must stay tied.
    2. Kid doesn’t have to get back on for the time to
    3. All human contact off calf and 6 secs starts.
    4. Everyone in agreement that it needs to have a specified time.
    5. As this event has become more competitive and more entries, rules need to be more specific to it.
  4. Separate results for headers and heelers in team roping, not jackpotted together. Headers place 1-10th, heelers place 1-10.
    1. It affects the kids in the all-around; kid who bust butt in heading gets points. Then you have the heeler who catches 2 all year but gets 20 points.
    2. There is a huge shortage of heelers, there are kids that want to heel but they can’t heel against the adults.
    3. Overall comment was membership like it as it is now.
  5. Turn out fees assessed- enforce it, set the fee at $50 per kid for a non-notified turnouts
    1. If a kid is hurt, we understand.
    2. If you just not showing up, there is a consequence.
  6. Allow laceups to be worn, clarify that this isn’t currently against rules.
    1. There are no fat baby boots.
    2. HS Rodeo rules are the fall back and it’s not against the rules.
  7. Allow lil miss to run for queen the following year.
    1. Make sure it is updated in the Queen rule book and packet
    2. Needs to be qualification process.
  8. Junior Breakaway in the rule book, it read once kids misses the dummy will stop, then they build up. Change it that the dummy won’t stop.
    1. To make it more lifelike a calf doesn’t stop, so the dummy never stops.
    2. The dummy will be pulled at the consistent speed until end of the arena, put the second loop on them, they can pack a second loop so they don’t have to rebuild.
    3. First two rodeos the dummy stops, the second two it doesn’t. break the kids into it slowly.
  9. Consider making 3 loops in team roping
    1. More prone to wrecks, helpers’ horses too much for them, takes too much time.
    2. Maybe just the senior
  10. Starting rodeos at the 8am
    1. Too early too much in mornings
    2. 8:30 seemed to be an earlier enough start time
    3. Juniors are little and first events
  11. Eliminate calf tying
    1. It’s not a real event, it’s more of a practice event
    2. Ability for kids who aren’t ready to calf rope or don’t have a horse
    3. It’s an event that builds skills for the next step
    4. It’s not a real event
  12. Junior, Intermediate, Seniors. No correcting the pattern, must exit the arena immediately.
    1. For sure the seniors, they aren’t allowed at all.
    2. Humane rule is taken care of humane treatment
    3. Intermediate and Seniors
    4. Announcers, judges they need to know.
    5. Intermediate need to know pattern and seniors.

There needs to be a safety help or clarify, horse must be rode into the arena, no walked into arena, then try to get on the horse.

Nominations

  1. President
    1. Craig Neher, nominated by Jessica Steele. 2nd nomination Christine Mahoney.
  2. Vice President
    1. Roger Nonella, nominated by Jessica Steele, 2nd Wyatt Clark
    2. Trevor McCoin, nominated by Liz Russell, 2nd nomination Marcie Neher
  3. Track Director
    1. Ryan Steele, nominated by Jessica Steele, 2nd nomination Kelsey Nonella
  4. Arena Director
    1. Ryan Gallagher, nominated by Jessica Steele, 2nd by Steph O’Malley
  5. Queen/Grand Entry Director
    1. Jill Jennings, nominated by Kasey Every, 2nd nomination Javan Shull

Meeting Adjourned at 7:42pm