COPWRA Board Meeting Minutes Friday, Juy 28 2023
COPWRA Board Meeting Minutes Friday, July 28 2023.
Meeting called to order at 7:02 pm
Present: Ryan Kimball, Trevor McCoin, Jody Holmes, Katy Kimball, Casey Romine, Kasey Every, Craig Neher, Tygh O’Malley, Jill Jennings, Tony Green, Sammee Green, Ryan Gallagher. Phone: Ryan Gallagher and Sam Gallagher. Brian Barker was present for a few minutes, then excused himself.
2024 dates were the purpose of this board meeting. To have dates set earlier in the year to allow families to plan and get our dates on the schedule earlier than we have in past years.
There was discussion of starting rodeo season in March, to avoid date conflicts in July. The April, May, June weeks are booked solid with JRHigh and HS rodeo. Work to avoid Central Oregon fair dates, since we are a Central Oregon Rodeo Association.
Stock contractor is not willing to take stock to Burns, if rodeos go back to Burns COPWRA would be responsible for finding a different contractor for that rodeo.
Discussions if we wanted to allow make ups for these kids if date couldn’t be workable. General consensus was to keep rule in place for no makeups.
Comment was made about delegating out rodeos to different locations who have committees that put on the rodeos. Comment was said that it’s working and working well that we don’t need to reinvent the wheel.
General consensus was to keep rodeos in Prineville. Discussed other locations such as Redmond, Sisters, Madras, La Pine. Prineville has everything we need, is big enough and accommodates pee wee rodeo very well. Tractors, groomers, PA systems, stalls, parking, etc.
June 1- 2 is the High Desert Barrel Club finals booked in Prineville, Liz contact them about they use indoor, we use outdoor or they host a race Fri and Sat night pee wee could help them with their ground.
April 27 & 28 in Prineville; Ryan Kimball called for vote, approved.
May 11 & 12 in Prineville; Ryan Kimball called for vote, approved
June 1 & 2 in Prineville; Ryan Kimball called for vote *if HDBC will work with us on dates/facility to have our rodeo this weekend we will in Prineville, approved. Liz Russell will keep in touch with producers and let the board know decisions in the coming weeks. Upon answers the board will make their next plans.
July 20 & 21st in Prineville; Ryan called for vote, approved. This date can be changed to July 27 & 28 if the Oregon Race Commission doesn’t give the CRR horse races their usual second weekend in July dates.
Jill Jennings, Queen Coordinator, asked the board for their vote to allow 1 queen and up to 2 princesses, Craig made the motion, Jody second it, board voted in favor.
Meeting adjourned at 8:32pm